Privacy Policy

Last updated: January 10, 2026

1. Introduction

This Privacy Policy explains how RaidPresence ("we," "us," or "the Bot") collects, uses, stores, and protects information when you use our Discord bot service. We are committed to protecting your privacy and handling your data responsibly.

2. Information We Collect

2.1 Discord Server Information

  • Server (Guild) ID and name
  • Server locale and timezone settings
  • Configured raid roles and leader roles
  • Language preferences

2.2 User Information

  • Discord user ID (numerical identifier)
  • Discord username and display name
  • User's selected WoW class and specialization
  • Raid attendance status (attending, opted out, running late)

2.3 Raid Data

  • Raid event details (date, time, title, description)
  • Raid channel and message IDs
  • Attendance records and timestamps
  • Raid creator information

3. How We Use Your Information

We use the collected information solely to:

  • Provide and maintain the Bot's raid management functionality
  • Create and manage raid events
  • Track and display attendance information
  • Send automated notifications and reminders
  • Remember user preferences (class, spec, language)
  • Provide per-server configuration settings
  • Improve and optimize the Bot's features

4. Data Storage and Security

4.1 Storage

Your data is stored in a secure PostgreSQL database. We implement industry-standard security measures to protect your information from unauthorized access, alteration, or destruction.

4.2 Retention

We retain data for as long as necessary to provide the service:

  • Active raid data is retained until raids are completed or deleted
  • User preferences are retained while you remain a member of a server using the Bot
  • Historical raid data may be retained for analytics purposes
  • Server configuration is retained as long as the Bot remains in the server

4.3 Automatic Data Deletion

Data is automatically deleted when:

  • The Bot is removed from a Discord server (all server-specific data is deleted)
  • A raid is manually deleted by a raid leader
  • You leave a server that uses the Bot

5. Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your information to third parties. Your data is only:

  • Visible to members of the Discord servers where you participate in raids
  • Shared with server administrators through the Bot's normal functionality
  • Accessed by our technical team solely for maintenance and support purposes

We may disclose information if required by law or to protect our rights, property, or safety.

6. Your Rights

You have the right to:

  • Access: View what data we have stored about you
  • Correction: Update your class/spec preferences at any time through the Bot
  • Deletion: Request deletion of your data by leaving servers using the Bot
  • Opt-out: Stop using the Bot at any time

To exercise these rights, please contact us through our support channels.

7. Cookies and Tracking

The Bot itself does not use cookies or tracking technologies. Our website (raidpresence.dev) uses minimal analytics to improve user experience. No personally identifiable information is collected through the website.

8. Children's Privacy

RaidPresence is not intended for use by individuals under the age of 13. We do not knowingly collect information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

9. Third-Party Services

The Bot integrates with Discord's API and is subject to Discord's Privacy Policy. We recommend reviewing:

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date. Continued use of the Bot after changes constitutes acceptance of the updated policy.

11. International Users

By using RaidPresence, you consent to the transfer and processing of your information in accordance with this Privacy Policy, regardless of where you are located.

12. Contact Us

If you have questions about this Privacy Policy or how we handle your data, please contact us through our Discord support server or via email.

13. Consent

By using RaidPresence, you consent to this Privacy Policy and agree to its terms.